Exhibiting At AANLCP

Exhibiting and sponsoring at AANLCPs annual educational conference is the perfect way to increase your organization’s visibility with the  Nurse Life Care Planners.  When you partner with AANLCP, you will benefit from increased brand awareness and an enhanced company profile among our members,  while also showcasing your ongoing commitment and support of the Life Care Planning  community .

Purchased before 02/01/2021

Purchased before 03/01/2021

Purchase from 04/01/2021

  • One six-foot exhibitor table with two chairs in vendor exhibition area
  • Two Exhibitor identification badges included when registering for two table reps upon sign up.
  • Additional Exhibitor identification badges available for $120.00 each if more than two reps or adding reps at a later date.
  • Two Daily Breakfast & Lunch Tickets
  • Recognition in conference handbook and additional conference related material
  • Scrolling logo on AANLCP website
  • Post conference electronic attendee list

Exhibit Schedule:

Thursday (Pre-Conference Day)
May 20, 2021

from Noon to 4 PM (local CST)
Exhibitor Registration &  Set-Up

Sponsors/Exhibitors are welcome to attend the Welcome Reception from 5:30 PM – 7:30 PM. If your sponsorship level does not include entry tickets, they are available for purchase.

Friday May 21, 2021

7 AM to 5 PM Exhibits Open
7:00 AM to 8:00 AM Check-In & Exhibit Viewing
9:30 AM to 9:45 AM Exhibitor Introductions
10:15 AM to 10:45 AM Exhibit Viewing Break
12:15 PM to 1:30 PM Lunch & Exhibit Viewing
3:00 PM to 3:45 PM Exhibit Viewing Break

Saturday May 22, 2021

7:00 AM to 5:15 PM Exhibits Open
7:00 AM to 8:00 AM Registration & Exhibit Viewing
10:30 AM to 11:00 AM Break/Exhibit Viewing
12:15 PM to 1:30 PM Lunch/Exhibit Viewing
3:30 PM to 4:00 PM Break/Exhibit Viewing

Sponsors/Exhibitors are welcome to attend the Welcome Reception from 5:30 PM – 7:30 PM. If your sponsorship level does not include entry tickets, they are available for purchase.

Sunday May 23, 2021
7:00 AM to 7:30 PM Exhibits Open
7:30 AM to 9:00 AM Check-In/Breakfast/Exhibit Viewing
Last conference session ends at 12:00 noon. Teardown can commence from 12:15 PM and must be completed by 3:00 PM. No space between this and 7:30-9 line.

 

Request Exhibit Space

Exhibit Space Terms & Conditions:

  • Each booth will be provided with one 6’x 30″ skirted table top, two (2) chairs. Additional tables can be rented at $50 per day based on space and availability.
  • Two (2) staff representatives.  Additional staff credentials are available for purchase at $125 per person. Only 2 reps allowed per booth at any given time.
  • Vendors wishing to sell product/s on the exhibit floor, must provide business information and full details of all products or services you want to offer for prior approval by the Executive Board.
  • AANLCP reserves the right, at it’s sole discretion, to have vendors removed by security should they be aggressive with attendees or other vendors. Vendors who are removed for aggressive behavior will have no rights to refunds. No warnings will be given.
  • Exhibitors will check-in with event staff before setting up booths.
  • Load in Thursday, May 13, 2020, from Noon – 4 PM (local – CST).
  • Exhibitors will staff booths until Sunday, May 16, 2020, 11 AM (local – CST).
  • Break down Sunday, May 16, 2020, 11 AM – 2 PM (local – CST).

Booth Assignments:
Booth assignments will be made according to sponsorship, date of registration and payment received. All other booths will be assigned on a first-come first-served basis. Applications will be reviewed for approval within 2 business days of submission, upon approval, payment can be completed online and payment in full is required to reserve exhibit space.

Registration:

  • The exhibit booth fee includes exhibit hall registration for two staff representatives. Representatives are invited to purchase additional breakfast, lunch, dinner and reception tickets if not included in their sponsorship level. You will receive an email requesting your primary exhibit representative’s name and contact information. Additional representatives are allowed at a cost of $125 for an exhibit hall only. Representatives who wish to attend sessions and receive CEUs must purchase a full conference registration.
  • Exhibitors will receive an Excel spreadsheet list of conference attendees two weeks post conference.

Exhibitor Guide:
You will receive our exhibitor guide via email to your designated company contact in advance of the conference. This will include shipping information along with a request form for booth extras, electricity and any A/V needs

Exhibitor Prize Drawings:
We invite exhibitors to participate in our event drawings which will be promoted in morning announcements and also throughout the day and all drawings will be held in the exhibit hall to encourage engagement with exhibitors.

Photo Consent:
Please be aware that as part of our event, it is highly likely you may be photographed or recorded on audio and/or video. AANLCP reserves the right to use images, audio and video to promote future conferences, in addition to other marketing and promotion related to the associations mission and activities. Your attendance at this event implies your consent to be photographed, or recorded.

Cancellation Policy:
Exhibitor cancellations received by November 30, 2020 will receive a 50% refund. Cancellations after November 30, 2020 are nonrefundable. Notice of cancellation must be emailed to info@aanlcp.org with the subject line “Conference Cancellation Request” we will process all cancellations and be in contact with you to confirm within 2 business days.25